This page is provided in English for your convenience. The Vietnamese version of this Privacy Policy is the legally binding version.
Gia Phát (giaphat.org) is committed to protecting your privacy and personal information. This Privacy Policy describes how we collect, use, store and protect your data when you use our digital family tree management platform.
1. Information We Collect
We collect the following types of information to provide and improve our service:
a) Account information
Full name and email address when you register an account.
Profile photo (if you choose to upload one).
Authentication information from third parties (Google, Facebook) if you log in via OAuth.
b) Family tree data
Family member information: full name, date of birth, place of birth, date of death, place of death, biography.
Family relationships between members (parent/child, spouse, siblings).
Photos and profile pictures of family members.
Death anniversary information, memorial events and related notes.
c) Technical information
IP address, browser type, operating system and access device.
Information about how you use the Platform (pages viewed, access times).
Cookies and similar tracking technologies.
2. How We Use Information
Information collected is used for the following purposes:
Providing, operating and maintaining the Platform's features.
Authenticating accounts and securing access.
Sending service-related notifications (death anniversary reminders, family tree updates).
Improving user experience and developing new features.
Analyzing and measuring usage to optimize the Platform.
Communicating with you about service updates or technical support.
3. Data Storage and Security
We apply appropriate security measures to protect your data:
Data encryption in transit (SSL/TLS) and at rest.
Password encryption using a secure hashing algorithm (bcrypt).
Strict access control with role-based permissions.
Regular data backups to ensure recoverability.
Although we make every effort to protect your data, no method of transmission over the Internet or electronic storage is 100% guaranteed to be secure. We cannot promise absolute security for data.
4. Data Sharing
We do not sell, rent or share your personal information with third parties, except in the following cases:
With your consent: When you actively share your family tree via an invite link or public link.
Service providers: We may use trusted third parties to help with operations (cloud storage, sending email). These parties may only access the data necessary and must comply with confidentiality obligations.
Legal requirements: When required by a competent legal authority under Vietnamese law.
In the case of publicly shared family trees, only the information you choose to display is shown to outside viewers.
5. Family Tree Data and Family Privacy
We understand that family tree data is highly sensitive and holds special meaning for your family. Therefore, we are committed to:
Your family tree data is private by default, visible only to invited members.
You have full control over sharing: turning the invite link on/off, turning public sharing on/off.
We do not use family tree data for advertising or marketing purposes.
You can request to export or delete all family tree data at any time.
6. Cookies and Tracking Technologies
We use cookies and similar technologies to:
Essential cookies: Maintain your login session and account security.
Functional cookies: Remember your language preference and interface settings.
Analytics cookies: Collect anonymous information about how the Platform is used to improve the service.
7. User Rights
You have the following rights over your personal data:
Right to access: View and review the personal information we store about you.
Right to rectification: Update or correct inaccurate personal information.
Right to erasure: Request deletion of your account and related data.
Right to restrict processing: Request restrictions on how we use your data.
Right to data portability: Request an export of your family tree data in a common format.
8. Children's Privacy
The Platform is not intended for independent use by children under 13. However, due to the nature of the family tree service, information about children may be added to the family tree by a parent or legal guardian.
Parents or guardians are responsible for adding and managing children's information on the Platform. We encourage parents to supervise their children's use of the Platform.
9. Data Retention Period
We retain your personal data for as long as your account remains active or as needed to provide the service. Family tree data is retained until you actively delete it.
When you request account deletion, we will delete or anonymize personal data within 30 days, unless the law requires longer retention.
10. Changes to the Privacy Policy
We may update this Privacy Policy from time to time. Any significant changes will be notified via email or a notice on the Platform before taking effect.
We encourage you to periodically review this Privacy Policy to stay informed of the latest updates.
11. Contact
If you have questions or wish to exercise your rights regarding personal data, please contact us via:
